Accounting, QuickBooks, and Taxes Written by the Barefoot Accountant

July 26, 2010

Carole Romatis (The Gourmet Accountant) Serves “Shrimp Magazine” to Clients at Accountants CPA Hartford, LLC

The Way to a Client’s Wallet is through his Stomach!

Accountants CPA Hartford, LLC: William Brighenti, Certified Public AccountantCarole Romatis, besides being the QuickBooks Guru at Accountants CPA Hartford, LLC, is also the Gourmet Accountant at our firm. (By the term, “gourmet accountant”, I am not in any way implying that she cooks the books as our resident bookkeeper.)  It is Carole’s contention that accounting does not have to be a bland subject; rather, she presents a very compelling case that we accountants can spice it up, making it palatable even to the most quantitatively averse souls. And by “spice it up”, I mean that literally because at our firm, Carole, a true epicurean, prefers to discuss accounting, QuickBooks, taxes, and business over a gourmet meal prepared by her and a glass of vino.  Let’s face it, tax season is long and arduous, trying for the most Spartan of accountants.  And Carole has cooked up a recipe to survive this season of drudgery, as well as the other three seasons, by eating and living well every day, accounting for the extra pounds I added since we teamed up. 

Accountants CPA Hartford, LLC:  The Gourmet Accountant

Today Carole served a very special client of ours “Shrimp Magazine”, named after the street on which the restaurant featuring this dish is located in New Orleans. If you have never eaten Shrimp Magazine, frankly, you have never lived.  This seafood dish is even decadent by New Orleans standards.  It is butterflied shrimp sauteed deliciously in a lavish garlicky butter sauce with artichokes, ham, basil, and green onions, served over cappellini.  The rich butter sauce is what makes the dish so sumptuous; however, if you cannot handle the cholesterol, then salivate and drool as I recount Carole’s recipe to those less inclined to be so timid and cowardly…at least, you can savor it voyeuristically. 

Take three-quarter of a cup of flour.   

Season with kosher salt, black pepper, granulated garlic.  Mix.  

Peel and butterfly a pound of extra large shrimp, and dredge in the seasoned flour.  

Add one stick of butter to a 10? saute pan and heat over medium temperature. 

Add the floured shrimp to the pan.  

Saute the shrimp for a few minutes and then turn them over.  

Add a cup of chopped artichoke hearts and a half of a cup of diced ham.  

Add a third of a cup of white wine and (2) tablespoons of  Worchestershire sauce. 

Sprinkle with granulated garlic, black pepper, and kosher salt. 

Add (2) tablespoons of fresh chiffonade basil and (3) tablespoons of green onions.  

Add (2) cloves of minced garlic.  (Do you know the difference between chiffonade and minced?  I do:  Carole just explained and demonstrated it to me.  She also recommends having all of the ingredients ready before you cook, referred to in French as, mise en place.  Carole is such a show off!)

Stir it all up.  

When the shrimp is done (be careful not to overcook the shrimp, otherwise they will taste rubbery), serve immediately over angel hair pasta.  

Sprinkle with parmigiano reggiano cheese freshly grated.  

Hmmmmmmmmmm.  Mangia! 

Now allow us to ask you:  do you enjoy a gourmet meal with a glass of vino while you review financial statements or tax returns with your clients?  Or do you settle for chips, snacks, and other crud?  Life can be very, very good, if you choose to live it in style.  Carole and I heartily recommend wooing and seducing your clients with a gourmet meal and a glass of vino.  Hey, we’re Italian!  Everything can be an occasion to eat, enjoy, and celebrate life to the fullest.  It works for us:  we have clients drooling at our doors, opening their hearts and their wallets.  More importantly, we relish it as well.  As Carole always says, la dolce vita!  I cannot but agree.  

Have a tasty recipe for Carole?  Have a tax or an accounting question?  Please feel free to submit it under “Comments” at Accounting, QuickBooks, and Taxes by the Barefoot Accountant.  For information and assistance on any tax and accounting issue, please visit our website:  Accountants CPA Hartford, LLC.  


If and only to the extent that this publication contains contributions from tax professionals who are subject to the rules of professional conduct set forth in Circular 230, as promulgated by the United States Department of the Treasury, the publisher, on behalf of those contributors, hereby states that any U.S. federal tax advice that is contained in such contributions was not intended or written to be used by any taxpayer for the purpose of avoiding penalties that may be imposed on the taxpayer by the Internal Revenue Service, and it cannot be used by any taxpayer for such purpose. The above tax advice was written to support the promotion or marketing of the accounting practice of the publisher and any transaction described herein. The taxpayer recipients of this offering memorandum should seek tax advice based on their particular circumstances from an independent tax advisor.

June 27, 2010

The Barefoot Accountant Welcomes All Accounting, QuickBooks, and Tax Comments and Questions Right Here Under “Comments”.

William Brighenti and Carole Romatis of Accountants CPA Hartford, LLC

William Brighenti and Carole Romatis of Accountants CPA Hartford, LLC Welcome You to Our Blog

If you have questions or comments on any article found on our website, please feel free to post it here under “Comments”.

Please be advised that this blog contains articles of practical information as well as articles strictly for amusement with no offense intended.

For articles dealing strictly on serious issues of accounting, QuickBooks, and taxes, please visit our website:  Accountants CPA Hartford, LLC.

Are You a CPA with an OCD?

Obsessive-compulsive CPAsOur profession certainly has its fair share of nut cases,…and then some.  A psychiatrist could have a field day finding an endless supply of patients in a public accounting office.  Perhaps it’s the inevitable consequence of restricting human beings to a 3’ by 4’ cubicle, a desk, and a computer monitor for 10 hours a day, 6 days a week, 300 days a year.  Or perhaps there’s something deeper involved here.  Perhaps certain personality traits, innate at birth, doom certain individuals to pursue such a completely nutty, inhuman, unnatural lifestyle of sitting passively in a caged cubicle staring blankly at a video screen of resolution 1024 by 768 pixels all day everyday of the year for up to half a century.  It’s the old causality dilemma of which came first, the nuttiness or the CPA?  Frankly, it does not matter since it doesn’t change the fact that most of us are,…well,…quite frankly,…abnormal.

If you are a CPA, then you must have noticed by now—or perhaps a significant other has brought it to your attention at least 1,001 times, if not more—that you are “peculiar” or “eccentric” (the polite English terms for the American phrase, “being completely off one’s rocker”).  It is possible that your “condition” involves you doing things primarily for the sake of doing them, without any real purpose, as if you were a high priest or priestess performing some sort of mumble-jumble ritualistic rite.  Although you may think that you have very plausible excuses for doing these things, they are only plausible to you since no one else finds them credible at all.

For instance, perhaps you wash your hands every fifteen minutes at the office, justifying such behavior as necessary because your keyboard is full of germs and you do not want to catch a cold.

Or you run to the restroom on the hour every hour you are in the office to brush your teeth, fearing that the artificial lightener in your coffee will rot your teeth.

Or you clutter your desk with everything imaginable under the sun since you began working at this public accounting office, unable to throw anything out, afraid, for instance, that you might need that one worksheet you prepared fifteen years ago for a former client, in the event that that very same client may someday return again as a client and that one particular ripped and coffee-spotted worksheet may prove invaluable after all.

Or you insist on arranging your pencils, rulers, erasers, paper clips, loose staples, elastic bands, thumb tacks, index cards, stickies, labels, tape, etc., in the same exact manner that you have placed them for the past fifteen or twenty years, convinced that unless you do so, you will be unable to find anything. 

Or every five minutes you bellow out a ghastly “ahem” sound, startling everyone within earshot and aggravating the hell out of them, fearing that unless you repeatedly clear your bronchial tubes that you will ultimately suffocate from your self-diagnosed and supposed sinus condition.

Or every five minutes you make a mad dash to the bathroom, convinced that you have a chronic bladder infection, a yeast infection, an enlarged prostate, IBS, lactose intolerance, c difficile, or all of the above conditions.

Whatever erratic behavior you indulge in ritualistically is your own business, and we do not wish to pry (unless, of course, it’s sexual in nature…then by all means, pray tell with all of the filthy, disgusting, sordid and evil details).  We realize that denial typically accompanies a psychiatric disorder, and that any repeated and fervent denial on your part of indulging in such ritualistic behavior merely adds further suspicion that you are, indeed, a certifiable nut case.  The truth is that, without even knowing it, you may be suffering from OCD:  an obsessive-compulsive disorder.  Or, in more simple, everyday, layman terms—language friends or spouses have previously used to characterize you and your behavior—you are “anal”.  And unless you determine how severe it is right now at this very minute without any further delay, you may end up losing not only your job as a CPA—and your trophy wife, because she probably only married you for your W-2 anyway—but also any remaining vestige of sanity, assuming it is not too late, which, in all likelihood, it probably is already.

So if you wish to know how nuts you really are in order to prevent the man with a butterfly net from dragging you off to Happy Dale, answer the following questions right now before it is too late.

How frequently do you park in the same spot in the parking lot outside the office?

  1. Hardly at all.  You select a different space every day because you crave variety.
  2. Usually if it is available.
  3. You come to work early to ensure that it is available.
  4. Always, even if it requires honking your horn incessantly and driving around the lot for hours until it becomes available.

 How often do you wash your hands at work?

  1. Never.
  2. Only when they are full of grease, butter, and layers of food, and are attracting flies.
  3. So frequently that your boss has already spoken to a plumber about installing a sink at your desk.

If your boss had a candy jar full of M & M’s and offered you some, would you:

  1. Grab a handful, and then another, and another, making a complete pig of yourself.
  2. Take only one or two and say “thank you”.
  3. First smell each piece, then blow it thoroughly on all sides, and microscopically inspect its entire surface area before ingesting.
  4. Only take one but only if you had sterilized the candy dish before personally opening the bag of M & M’s, and only if you were the first individual to place your hand in the dish for the candies.  Otherwise, refuse to take any, offering a lame excuse that you are trying to lose weight or are suffering from diabetes and fear lapsing into an irreversible coma.

If a peer or subordinate was having difficulty with his or her computer and needed your assistance, would you

  1. Sit down at his or her computer and attempt to resolve the problem.
  2. Ask him or her to wait, hoping someone else will assist him or her after a few hours.
  3. Assist him or her only after putting on a surgical mask and latex gloves hermetically sealed, and after emptying a container of disinfectant on his or her keyboard.
  4. Feign sudden, complete deafness and pretend you don’t hear her or him.

 If a client had a hair on his or her suit, would you

  1. Ignore it.
  2. Suggest the need for a valet.
  3. Stare at it until he or she removed it.
  4. Pick it off yourself or attempt to blow it off, without suggesting anything sexual.
  5. Scream hysterically, bolt for your car, drive off, and immediately call the police.

When you commit an error, do you

  1. Laugh and say, “No one is perfect….”
  2. Swear and curse.
  3. Kick the computer, your desk, and anyone nearby, and then hobble out of the office in excruciating pain.
  4. Remove your tanto from the bottom drawer on the right hand side of your desk and announce to all samurais present that you are about to perform the sacred ritual of seppuku.

When you are offered constructive criticism, do you

  1. Nod your head, and thank the individual in appreciation.
  2. Make excuses, blaming your wife, children, or mother-in-law.
  3. Debate the observation for endless hours, if not days, until a retraction and an apology is made.
  4. Call the offeror a moron, kick him or her in the groin, and offer back some constructive criticism of your own:  namely, that he or she should go commit an unnatural act (or words to that effect).

If you accidentally hit your hand against a door knob or file cabinet while walking down the office corridor, do you

  1. Rub it and forget about it.
  2. Ice it down for thirty minutes.
  3. Test the severity of the injury by trying countless exercises on your computer keyboard, until you do, in fact, strain or injure a tendon or ligament in your hand.
  4. Go to the emergency room, have x-rays taken, wear a brace or a cast, take a leave of absence for four to six weeks, hire an ambulance chasing attorney, submit a workers compensation claim, and sue your employer for millions. 

If you discover that the height of your chair needs adjustment, do you

  1. Tolerate it until you gain or lose a few pounds on your derriere.
  2. Adjust it until it feels comfortable.
  3. Use a tape measure to adjust it precisely to the level prescribed by Architectural Graphic Standards.
  4. Play around with it, going up and down like a roller coaster, refusing to quit even though everyone nearby has been begging you for the past few hours to do so and you are about to vomit because of motion sickness. 

How often do you suffer from panic attacks?

  1. Never.
  2. Only when you go to bed at night with your spouse.
  3. Whenever you see your boss. 
  4. Whenever you interact with a homo sapien.

The measure of the severity of an obsessive-compulsive disorder can be found by the following algorithm:

OCDI = f(xi)dx

Which can be approximated by the following equation:

OCD~I = Σ xi

where OCDI represents “obsessive-compulsive disorder index”,

and where xi  is the value of the number before the individual answer selected from the preceding test.

Summing up all of these numbers gives you the calculated value of the severity of your obsessive-compulsive disorder.  The higher the index, the sicker you are.

If you scored from 15 or under, you are perfectly normal and do not suffer from OCD.

If you scored between 16 and 27, you do suffer from OCD, the condition being all the more noticeable and counter-productive the higher its value.

If you scored between 28 and 40, you have a severe OCD condition.  If it is close to 39, it’s a wonder that you are not serving time or practicing public accounting at Happy Dale.

This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice.  For further information, please consult appropriate professional advice from your attorney and certified public accountant.  

Have a tax or an accounting question?  Please feel free to submit it under “Comments” at Accounting, QuickBooks, and Taxes by the Barefoot Accountant.  For information and assistance on any tax and accounting issue, please visit our website:  Accountants CPA Hartford, LLC. 


If and only to the extent that this publication contains contributions from tax professionals who are subject to the rules of professional conduct set forth in Circular 230, as promulgated by the United States Department of the Treasury, the publisher, on behalf of those contributors, hereby states that any U.S. federal tax advice that is contained in such contributions was not intended or written to be used by any taxpayer for the purpose of avoiding penalties that may be imposed on the taxpayer by the Internal Revenue Service, and it cannot be used by any taxpayer for such purpose. The above tax advice was written to support the promotion or marketing of the accounting practice of the publisher and any transaction described herein. The taxpayer recipients of this offering memorandum should seek tax advice based on their particular circumstances from an independent tax advisor.

June 23, 2010

Using QuickBooks Online for Property Management Accounting

Using QuickBooks Online for Property Management Accounting

Using QuickBooks Online for your property management accounting may be a solution for your property management needs. Often the individuals collecting the rents, undertaking the bookkeeping, purchasing materials or hiring subcontractors, and providing the investment funding are in different locations but all need access to the accounting records of the properties. By using QuickBooks Online and appropriately regulating the permissions of the various users, QuickBooks Online may offer an effective, low cost, solution to the needs of the key members of the management team of rental properties. 

Read the article, Using QuickBooks Online for Property Management Accounting, for more information. 

William Brighenti, Certified Public Accountant, Certified QuickBook…

Accountants CPA Hartford, LLC

June 20, 2010

“He’s a CPA!” The Damned Don’t Cry…But CPAs Do.

Filed under: Accountants CPA Hartford, Articles — Tags: — William Brighenti @ 11:33 pm

Why are CPAs always portrayed so unfavorably in the movies?  Watch the film clip from “The Damned Don’t Cry” and see for yourself.  Imagine a sexy, hot woman (Ethel Whitehead portrayed by Joan Crawford) tramping into your office with curves out of a Rubenesque painting wearing only a slip, blowing out the match you lit for her cigarette while making bedroom eyes at you, and then leaning over your desk in an obvious boudoir pose, revealing a decolletage as low as her navel, conveying that she is ready and willing for the asking ….And in this movie, how does Martin Blankford, the CPA (played by Kent Smith), respond to this blatant seductive invitation that any normal guy would jump over high hurdles for at the risk of strangulating a hernia?  He gets all flustered, averts his eyes in embarrassment like a schoolboy, picks up his number 2 lead pencil, and goes back to work.  No machismo here; in fact, if anything, his behavior is downright fruity.  This CPA is even more obtuse than Ray Barone with women!

Later when they go out to dinner together (she asked him, no less), she orders squab with wild rice, asparagus with Hollondaise sauce, a mixed green salad with a touch of garlic, cherry jubilee for dessert, and a double martini to start things rolling.  And what does he order?  A chicken salad sandwich and a cup of coffee…a 30 cent meal back then in 1950.  He not only looks at the prices on the menu (a definite no-no on any first date), but announces that the price of the meal equals a half of a day’s salary for him as a CPA!  Now that’s the way to make an impression on a beautiful, hot, sexy woman who may have been interested in him for services other than those involving taxes.  Do you think he just ruined his chances of scoring with her tonight?  While watching this movie, I suddenly felt embarrassed that I,too, am a CPA.  It was bad enough becoming a CPA and then having all of my friends ask me if I obtained my accounting degree from those correspondence schools that used to advertise “Be an Accountant” on the backs of matchbook covers.  No wonder everyone makes fun of us.

Leo Bloom Certified Public AccountantBut this is not the only movie portraying CPAs as “strange”.  What about the film, “The Producers”?  Gene Wilder plays a mousy CPA named Leo Bloom, who is auditing the books of Max Bialystock (played by Zero Mostel), a really normal guy who loves and appreciates life and women:  recall the secretary he hires later on in the movie.  In complete contrast, Bloom is portrayed as a pitiful creature, a very nervous accountant, prone to panic attacks, who keeps a security blanket to calm himself, like Linus of the comic strip, Peanuts.  In Peanuts, Linus comes off as cute, since he’s a child; Bloom, on the other hand, appears as a certifiable nut case since he is an adult and it is no longer cute to carry a blanket around all of the time.

Don’t you just hate all of these negative stereotypes of CPAs?!  Are we all this mousy and fruity with women?  Do we all appear as maladjusted nerds to the public at large, unworthy of the respect bestowed upon other professionals, like attorneys and doctors?  The media seems to think so.  Truth may be stranger than fiction; however, fiction may just be the truth in this case.  Don’t believe it?  Try this the next time you go to the office (I say the office, because we never go to watering holes like normal business people):  ask an attractive woman how CPAs appear to women, but first require her to be candid and truthful, assuring her that you won’t fire her if you are her superior.  LOL!  Be prepared for a reality check.

For all of those movie buffs, “The Damned Don’t Cry” is based on the story of Virginia Hill, Bugsy Siegel’s femme fatale. Like the film’s Ethel Whitehead, Hill worked as a sideshow dancer before hooking up with an accountant with mob connections, Joey Epstein. This led to an affair with New York gangster Joe Adonis before moving to the West Coast and meeting mobster Bugsy Siegel.  Jerome Weidman was hired to write the script, but when he produced a 300 page screenplay, long enough for three films, it was compressed by the director and another writer, resulting in a less faithful portrayal of the events upon which the story is based.  But if you are a fan of the film noir genre and of Joan Crawford, you will want to see this trashy film about a trashy tramp becoming a classy tramp.

By the way, I love the way Joan Crawford exclaims, “He’s a CPA!”  Apparently, not many knew what the acronym CPA meant back in 1950.  It’s hilarious watching a number of characters in the film pretending that they do know when, in fact, they haven’t a clue.  I guess CPAs have come a long way since those days when correspondence schools were advertising “Be an Accountant” on matchbook covers!

This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice.  For further information, please consult appropriate professional advice from your attorney and certified public accountant. 

Have a tax or an accounting question?  Please feel free to submit it under “Comments” at Accounting, QuickBooks, and Taxes by the Barefoot Accountant.  For information and assistance on any tax and accounting issue, please visit our website:  Accountants CPA Hartford, LLC.

June 16, 2010

Small Business Jobs Tax Relief Act of 2010 Offers Tax Deductions and Incentives to Small Businesses

Filed under: Accountants CPA Hartford, Articles — Tags: , — William Brighenti @ 7:44 pm

House of Representatives Passes Small Business Jobs Tax Relief Act of 2010The Small Business Jobs Tax Relief Act of 2010, introduced and sponsored by Representative Sander Levin of Michigan, was passed on June 15, 2010, by the House of Representatives primarily along party lines by a recorded vote of 247 to 170. The bill is now on its way to the Senate where its fate is anyone’s guess, since an earlier bill passed in March by the House containing many of the same tax provisions as contained in this bill was subsequently defeated there.

Of particular note are two tax provisions encouraging the investment in small businesses and enhancing their cash flows in their critical formative years. First of all, the Small Business Jobs Tax Relief Act of 2010 would increase the exclusion from gross income from 50% to 100% of the gain from the sale or exchange of “qualified small business” stock acquired after March 15, 2010, and before January 1, 2012.  In general, qualified small businesses are certain C corporations with aggregate gross assets not in excess of $50 million.

Secondly, the tax deduction for trade or business start-up expenditures would increase from $5,000 to $20,000 in the years 2010 and 2011.

The other provisions currently contained in the Bill going before the Senate include the following:

  1. The penalty for failure to disclose a reportable transaction would be limited to 75% of the decrease in tax resulting from such transaction, thereby offering penalty relief to small businesses.
  2. The bill would create a Small Business Borrower Assistance Program that would provide assistance to small businesses that are struggling to meet their obligations to creditors. The bill would exclude from gross income any amounts that are received under this program.
  3. The bill would provide an exception to the “at-risk” rules for non-recourse loans that are guaranteed by the Small Business Administration (SBA).
  4. Rules for valuing assets in grantor retained annuity trusts would be expanded to require that the right to receive fixed amounts from an annuity last for a term of not less than 10 years, that such fixed amounts would not decrease during the first 10 years of the annuity term, and that the remainder interest must have a value greater than zero when transferred.
  5. Any processed fuel with significant acid numbers would be excluded from eligibility for any tax credit of alcohol used as fuel.
  6. Estimated tax installments for certain large corporations in the third quarter of 2015 would increase by 7.75%.

The total estimated revenue effects to small businesses over the next ten years will be tax incentives totaling $3.6 billion, with nearly $2 billion resulting from the temporary exclusion of the 100% of gain from the sale of certain small business stock, $940 million resulting from treatment of certain nonrecourse small business investment company loans from the Small Business Administration as amounts at risk, and $500 million resulting from the increase in the amount allowed as a deduction for start-up expenditures.

This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice. For further information, please consult appropriate professional advice from your attorney and certified public accountant.

Have a tax or an accounting question? Please feel free to submit it under “Comments” at Accounting, QuickBooks, and Taxes by the Barefoot Accountant. For information and assistance on any tax and accounting issue, please visit our website: Accountants CPA Hartford, LLC.

June 6, 2010

The 10 Commandments of CPAs

Filed under: Accountants CPA Hartford, Articles — Tags: , — William Brighenti @ 5:00 pm

The Barefoot Accountant Receiving the 10 Commandments for CPAsThe 10 Commandments of CPAs

(As told to the Prophet, the Barefoot Accountant, by the Lords of Public Accounting, after many years of sweat, slavery, and servitude at public accounting firms in the Valley of Tears of Hartford County, Connecticut) 

 

I. Thou shalt always hire employees that show well.

Never hire nerdy looking accountants.  Always hire attractive personnel, even if they are not the best accountants in the world.  People are superficial, including clients, and will judge you more by appearances than a few errors committed by a curvaceous staff member.  In addition, good-looking employees are so much more pleasing to gawk at, since you’ll be spending most of your time in the office with them, when they are not out in the field being gawked at by your clients.

II. Thou shalt not pay thy employees by the hour.

Never pay them by the hour:  the over-time will kill you.  Always pay them a salary so you can work them slavishly 80 hours per week during tax season without paying a shekel extra.  Learn from the Pharoahs.  Build your pyramid of success upon the sweat of slave labor.

III. Thou shalt always dangle a carrot to staff.

Always promise your employees the opportunity of partnership in order to pay them less and retain them longer.  Of course, as most experienced staff have discovered only after many years of toil and thousands and thousands of hours of overtime without a dime to show for it, you can always find an excuse later not to deliver—or, at least, to delay— on your promises of partnership.  As the most astute partners of public accounting firms have known and practiced for years with the dexterity of a politician promising the world to a gullible constituency, always discuss the far-off distant partnership opportunity in the most general terms, always hiding the sordid details, namely, that the aspiring staff member would be required to buy you out at a ridiculously exorbitant price, necessitating the mortgaging of his home, wife, and first born.  And lest ye forget, promises cost nothing.

IV. Thou shalt always get a retainer.

Accounting Tax RetainerIf possible, try to get full payment up-front.  If your clients are struggling paying taxes to keep their home and stay out of jail, what makes you think they will pay you upon completion of your services?  And even if your clients do pay you, it may be years before you recover all of the monies, well after you have been driven into bankruptcy because of your trickling cash inflow.  Consequently, never do any work on credit.  Why work for the sake of working?  Remember always you’re doing it for the money, not for love.  (If you want love, get a dog.)  It is always better to have no work than a ton of work for which you will receive no payment.  Get the moolah ASAP.

V. Thou shalt not quote a fixed rate.

Never Quote a Fixed FeeNever quote a job for a fixed rate.  Avoid committing yourself to a fixed fee—or, for that matter, to anything in life—unless there is absolutely no alternative; however, if you rack your brain or someone else’s long enough, you are bound to find an alternative!  If a client insists on a quotation—and only after you have run out of every known ruse employed by scoundrels since the beginning of time—give an “estimate”, allowing you to squirm out of that amount later and squeeze every remaining drop out of your client.  Always remember that you are a professional, just like lawyers and doctors, who are experts in over-charging and gouging.  Did you ever receive a fixed quotation for a triple by-pass procedure?  Take heed.  Learn from the pros.

VI. Thou shalt not answer thy telephone. 

Never answer the telephone at your public accounting firmClients call you so they won’t be charged for picking your brains.  And no one enjoys being billed for telephone conversations:  that’s why attorneys are despised by everyone, including their wives!  Always have your receptionist screen your calls or hide behind voice mail, and if forced to return calls, pick the time when your clients are least likely to be available, e.g., at 7:00 AM in the morning.  And end your message with the ever-effective deterrents, “I haven’t received your retainer yet” or “when can I expect you to drop off a check for your overdue balance”.  That’ll stop their persistent, annoying, and mooching calls for sure.

VII. Thou shalt charge as much as thou can.

As a CPA always charge as much as you canNever compete on price.  If you charge less than your competitors, your clients will think they are getting less.  Clients believe that idiotic saying, “You get what you pay for” (I prefer the much wiser saying, “A fool and his money are soon parted”).  So if you save them a ton of money, they will, of course, think they are getting less.  Furthermore, when you get more money for your services, you will feel better, and your spouse will say nicer things about you and appreciate you much more at the end of the day:  frankly, isn’t this ultimately why we work as slaves all day?

VIII. Thou shalt not jeopardize thy license to practice public accounting.

Never let a client con you into jeopardizing your license.  Be vigilant for fraud when preparing tax returns and audit reports.  Your clients won’t respect nor appreciate what you’ve done for them, even when you are carted off to jail.  If they insist on being crooked, let them go to jail rather than you…unless you secretly desire Buster as a cell-mate.  If you do, seek professional help quickly.  I pity you.

IX. Thou shalt not volunteer thy services.

Never volunteerNever volunteer to be the treasurer of an organization.  Nonprofit organizations often attract board members unable to secure full-time employment and, consequently, have nothing better to do with their time than spout crazy and impractical courses of action for the organization, driving you completely mad with all of their nutty ideas.  If these individuals were practical, they would be gainfully employed and not wasting their time serving on boards of nonprofits.  More importantly, you’ll end up working for free, and you won’t obtain any business from doing so, especially from the organization itself.  Furthermore, if you attempt to straighten out the finances of the organization, you may generate a bad press for yourself from the very members causing the mess from their repeated dippings into its till.  Charity begins at home and at your public accounting firm.  So never volunter.  Read my article, “1,001 Excuses to Give to Nonprofit Organizations Asking You to be their Treasurer” to weazle out of their repeated requests.  And stop feeling like Mother Theresa of the Missionaries of Charity, unless you want to practice public accounting in Calcutta.

X. Thou shalt not pay for promises.

Never pay for marketing promisesDon’t pay for any marketing services promising you fantastic results.  Marketers (now more commonly referred to as “spammers”) typically promise the world, guaranteeing everything but delivering nothing but a big bill, typically charged to your credit card or withdrawn directly out of your business checking account.  That’s their job!  And that’s why they make so much more money than CPAs!  Marketers are experts at selling, conning you out of every remaining shekel in your pocket.  They promise, even guarantee, to obtain you leads and new clients, only to make 1,001 excuses later, always passing the blame onto you for their failures.  Learn from them!  And do unto others as they do unto you:  turn the con back onto the con artist by promising—better yet, guaranteeing—to pay these marketers a commission on any clients obtained from their efforts, but only after those clients have paid you.  This reverse-con ploy has been found to be the most effective spam killer yet, especially from all of those marketers from India and the Philippines, who have yet to have been provided a suitable script in English in order to reply persuasively.  Enjoy the moment of frustrating the hell out of them, listening to their rote, repetitive, non sequitur ”pwomises” and “gwuaranteeeeeeeeees”.

This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice.  For further information, please consult appropriate professional advice from your attorney and certified public accountant.  

Have a tax or an accounting question?  Please feel free to submit it under “Comments” at Accounting, QuickBooks, and Taxes by the Barefoot Accountant.  For information and assistance on any tax and accounting issue, please visit our website:  Accountants CPA Hartford, LLC. 


If and only to the extent that this publication contains contributions from tax professionals who are subject to the rules of professional conduct set forth in Circular 230, as promulgated by the United States Department of the Treasury, the publisher, on behalf of those contributors, hereby states that any U.S. federal tax advice that is contained in such contributions was not intended or written to be used by any taxpayer for the purpose of avoiding penalties that may be imposed on the taxpayer by the Internal Revenue Service, and it cannot be used by any taxpayer for such purpose. The above tax advice was written to support the promotion or marketing of the accounting practice of the publisher and any transaction described herein. The taxpayer recipients of this offering memorandum should seek tax advice based on their particular circumstances from an independent tax advisor.

June 1, 2010

The speedy, quickie way to attract new clients

Do you want to drum up more traffic at your public accounting office?  Have you considered hosting a “speed dating” event in your office?  It’s the trendy thing to do, and it has been around for over ten years, appearing in episodes on the popular television show, “Sex and the City”.

Some grocers have been using it as a marketing tool in an attempt to drive in traffic to their stores.  The concept is very basic, to say the least.  It particularly appeals to those between the ages of 35 to 55, though the geriatric jet set would also be a viable target market for your firm as well.  Let’s face it:  sex is used in every other commercial industry, so why not use it in accounting to lure in the fish.

Speed dating is rapidly becoming much more popular than internet dating.  Since sex appeal and money are the main criteria used by individuals in that age group—if not every age group—to select a spouse, individuals prefer physically meeting and talking to prospective mates in the flesh rather than picking a pig in a poke.  Who can fault them for being so crass?  Let thee who is not so superficial cast the first stone.

A public accounting firm’s office would be an ideal place to host a speed dating event.  Think how convenient it would be for a dubious female to request to see a braggart male’s tax returns for the past five years, including all W-2s and 1099s, and to verify how much alimony and child support he may be paying to his first wife, second wife, third wife, et al.  It would save so much time and anguish on her part.  In addition, a list of potential candidates to invite to the event would be readily available to you, since you already have on hand your clients’ marital status.  Simply invite all singles to the event, and ask them to bring a friend for free admission.  Better yet, include all those who have been filing separately even though married, since it is very possible—if not likely—that they, too, may be in the market for a new partner very soon.  As we all know, women are notorious shoppers, always shopping and never stopping.

The benefits to you would be innumerable.  Think of the new clients flogging to these speed dating events, once word gets out.  And these are the types of clients you desire:  those in the 35 to 55 age group, who are in their most productive financial years of their lives, with many tax return years remaining in their lives; unlike seniors, who are notorious penny pinchers, begrudging you the few shekels on preparing their tax returns, with even fewer years remaining for tax services.  Moreover, you will likely be able to retain these newly found clients mostly out of gratitude for finding them a mate, unless they kick off prematurely, you screw up their tax returns or gouge them unnecessarily with your exorbitant fees—on which you should always proceed with caution—or if they decide to dump this new partner as well in the near future.  Consequently, it is highly recommended that you host this event at least annually.

If they are divorcees (or soon to be divorcees), they may require extra financial advice on how to afford the additional expense of supporting a stable of ex-s.  And for those financially conservative and astute women, you should see an increase in the demand for taxable income projections as a married couple before they risk jumping into another disappointing marriage with a deadbeat.  And with the increase in demand for services resulting from divorces, innocent spouse relief, alimony, child support, etc., you should see significant financial rewards in the first year of hosting the event.

In addition to tapping your list of present clients, you will need to place an ad in Craigslist or some other social network medium to recruit enough participants to the speed dating event.  It is advisable to require formal and professional attire on the part of all guests as well as require all males not presently clients to bring their most recent tax returns.   This will screen out undesirables from the affair.  Schedule the event for some weekend evening when your staff is out of the office so their desks or cubicles can be employed for the rapid fire, five minute rendezvous.   Get a stopwatch and time the chats in musical chair fashion, to limit the interviews, and to minimize interludes from becoming rapturous moments of being totally carried away, which might prove embarrassing to those in attendance more circumspect and capable of exercising a modicum of restraint.  Candles, soft music, a little wine and cheese would all contribute to a relaxed and romantic atmosphere.  However, avoid having a justice of the peace or minister on hand, since your guests might regard such as a bit gauche.

For further advice on how to plan your speed dating event at your firm, please visit us at Accountants CPA Hartford, LLC or submit your questions to the Barefoot Accountant.

Are you aware of the possible $7,621 in tax benefits available under the HIRE Act for each newly hired employee?

Thinking of hiring new employees? The HIRE Act enacted on March 18, 2010 allows employers to be exempt from their share of social security taxes on wages paid from then until the end of the years as well as to take a tax credit of as much as $1,000 for each qualified employee retained for a year.

 To find out the details of the HIRE Act and the claiming of these two tax benefits, please see the article, “The HIRE ACT: Obtain $1,000 + 6.2% of Wages for New Employees Hired“. 

William Brighenti, CPA 

Accountants CPA Hartford, LLC

May 31, 2010

Why isn’t the Internal Revenue Code written in English? Have you read IRC Section 45R yet on the health care tax credit?

IRC Section 45d - as clear as mudWhy does the Internal Revenue Code read as clear as mud?  It must be deliberate.  I’m not complaining, because it’s good for my business as a Certified Public Accountant.  Let’s face it, if the average person could understand the tax code, why would they pay us $150/hour to do their taxes and resolve their tax issues?

But the FASBs, GASBs, APBs, SEC pronouncements, etc., don’t read any better.  Leave it to attorneys and others on the FASB, AICPA, SEC, and in the Department of Treasury to muddy the waters always.  Like Delphic oracles of antiquity, these supreme bodies of accounting and taxation have a reputation for issuing statements veiled in ambiguity and incomprehensibility to the uninitiated, keeping tax attorneys and certified public accountants—the high priestesses of the accounting and tax mysteries—gainfully employed.   At times I feel that one has to be a biblical exegesis scholar in order to be able to interpret some of their esoteric pronouncements. 

Need an example?  Have you read Section 45R of the Code on the new health care tax credit enacted into law on March 23, 2010?

(a) General rule. For purposes of section 38 , in the case of an eligible small employer, the small employer health insurance credit determined under this section for any taxable year in the credit period is the amount determined under subsection (b) .
(b) Health insurance credit amount. Subject to subsection (c) , the amount determined under this subsection with respect to any eligible small employer is equal to 50 percent (35 percent in the case of a tax-exempt eligible small employer) of the lesser
of—
(1) the aggregate amount of nonelective contributions the employer made on behalf of its employees during the taxable year under the arrangement described in subsection (d)(4) for premiums for qualified health plans offered by the employer to its employees through an Exchange, or
(2) the aggregate amount of nonelective contributions which the employer would have made during the taxable year under the arrangement if each employee taken into account under paragraph (1) had enrolled in a qualified health plan which had a premium equal to the average premium (as determined by the Secretary of Health and Human Services) for the small group market in the
rating area in which the employee enrolls for coverage.
(c) Phaseout of credit amount based on number of employees and average wages. The amount of the credit determined under subsection (b) without regard to this subsection shall be reduced (but not below zero) by the sum of the following amounts:
(1) Such amount multiplied by a fraction the numerator of which is the total number of full-time equivalent employees of the employer in excess of 10 and the denominator of which is 15.
(2) Such amount multiplied by a fraction the numerator of which is the average annual wages of the employer in excess of the dollar amount in effect under subsection (d)(3)(B) and the denominator of which is such dollar amount.

Don’t you just love it when these pronouncements fail to complete a thought without referring the reader to another section (or subsection, or sub-subsection) to understand what it is saying?  First the reader is informed that the credit is the amount determined under subsection (b).  Then in (b), the reader discovers that it is subject to subsection (c).  And then in (c), it is referred to subsection (d)(3)(B).  I feel as a reader that I can never catch up to what the pronouncement is attempting to say.  Perhaps it would make more sense by reading the Code from the end of the particular Section and working one’s way backwards. 

My mother used to scold me in this fashion, always reprimanding me while referring to an earlier incident, and to another one before that one, and the one before the one before the earlier incident, and so on, until I had no idea why she was scolding me in the first place!  Don’t you just hate that?!

Incidentally, for anyone interested in understanding Section 45R on the health care tax credit—which is why I ruined my Memorial Day weekend in the first place—please see my article, How to Calculate the Health Care Tax Credit, so you don’t ruin your Memorial Day weekend, too.

This article is provided for informational purposes and is not intended to be construed as legal, accounting, or other professional advice.  For further information, please consult appropriate professional advice from your attorney and certified public accountant. 

Have a tax or an accounting question?  Please feel free to submit it under “Comments” at Accounting, QuickBooks, and Taxes by the Barefoot Accountant.  For information and assistance on any tax and accounting issue, please visit our website:  Accountants CPA Hartford, LLC.

If and only to the extent that this publication contains contributions from tax professionals who are subject to the rules of professional conduct set forth in Circular 230, as promulgated by the United States Department of the Treasury, the publisher, on behalf of those contributors, hereby states that any U.S. federal tax advice that is contained in such contributions was not intended or written to be used by any taxpayer for the purpose of avoiding penalties that may be imposed on the taxpayer by the Internal Revenue Service, and it cannot be used by any taxpayer for such purpose. The above tax advice was written to support the promotion or marketing of the accounting practice of the publisher and any transaction described herein. The taxpayer recipients of this offering memorandum should seek tax advice based on their particular circumstances from an independent tax advisor.

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